Administrative Support

Job Location

New York

Classification

Non-Exempt

Reports to

Office Manager

Date

April 2018

DESCRIPTION

For over 75 years, Janover LLC (www.jrllc.com) has earned the reputation as trusted advisors to their domestic and international clients. A full-service accounting, tax and advisory firm, Janover's primary focus has been meeting & exceeding their clients' expectations. Founded in 1938, Janover LLC has grown to be a top 100 firm and is ranked as one of the top Mid-Atlantic accounting firms by Accounting Today. Janover LLC has industry and specialty practice teams who deliver specialized services to clients in Real Estate, Construction, Manufacturing, Wholesale & Distribution, Family Office, High Net Worth Families, Retail, Professional Services, Entertainment and Financial Services.

Janover LLC is a member of INAA, an international association of independent accounting & advisory firms whose prime purpose is to serve businesses with cross-border accounting and tax issues.

Overview

Janover LLC is seeking an Administrative Support who will assistant with the administrative function and provide support to Partner and Principals within the Firm. They will also perform customer service functions, answering phones and questions.

Responsibilities will include:

• Responsible to provide support to primary Partners and Principals assisting with billing, scheduling meetings, calendar management, and travel arrangements
• Processing financial statements and formatting documents for various engagements
• Prepares Contact Data Sheets for new clients, client address/name changes, etc.
• File maintenance including Scanning and copying
• Ordering of office supplies
• Provides back-up support to Front Desk Coordinator
• Assist with mailings and may run errand to the bank and various clients
• Verifies charges on company credit cards each month
• Assists IT with conference room setups for video conferences and floater setups
• Assist tax processing department during busy seasons
• Shares in late night and weekend coverage during busy season with other administrative staff
• Orders meals as needed
  • Busy Season group dinners
  • Partner's Lunch/Executive committee
    • Including maintain RSVP lists
  • Lunch and learns, client meetings, etc...
• Assists Office Manager with planning of companywide events
• Other duties as assigned

Position Type/Expected Hours of Work

This is a full-time position and regularly requires long hours and weekend work.

QUALIFICATIONS

We are looking for a bright individual who is a quick learner and comfortable working in a fast-paced environment. Prior administrative experience in a professional services firm desired.  The individual will need to be comfortable interacting with various personalities, and with all levels including senior management. 

• 3 to 5 years of administrative or equivalent related experience.
• Strong interpersonal skills and communication skills.
• Organized and has the ability to multitask.
• Strong computer skills are a must with willingness to learn new software as needed, including Microsoft Office and company programs
• Must be able to handle sensitive information confidentially and professionally.

Current Openings for Administrative Support Jobs at Janover, LLC