Job Location

Garden City, NY

Classification

Non-Exempt

Reports to

HR Manager

Date

May 2018

Overview

Janover LLC is seeking a Human Resources/Benefits Coordinator who will assist with the administration and coordination of all human resources functions within the Firm. The HR/Benefits Coordinator will also provide administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry. They will also perform customer service functions, answering employee requests and questions.

Responsibilities will include:

Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, and wellness benefits.
Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in HRIS for payroll deduction.
Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
Assist with the reporting requirements under the ACA and other benefits reporting requirements.
Conducts regular benefits audits, reviews carrier invoices for accuracy before processing to billing and administers changes with broker, insurance carriers and payroll.
Administration of scheduling in ProStaff (scheduling software). Ongoing schedule entries, monitoring of staff schedules and adjusting as needed. Assisting to resolve scheduling issues and conflicts, preparation for annual and busy season schedules.
Facilitates new-hire onboarding processes including conducting employee orientation, creating new employee files, administering employee handbooks and ensuring all necessary paperwork is properly filled out and submitted to appropriate teams.
Makes sure all employee records are filed correctly and kept confidential. Completes I-9 verifications. Prepares new-employee files and enters into HRIS.
Maintains PTO database for employee's time off and administers request for PTO process.
Participate in HR related projects and initiatives

Position Type/Expected Hours of Work

This is a full-time position and regularly requires long hours and various weekend work.

Travel

Travel to New York City, NY office on an "as needed" basis.

Qualifications

We are looking for a bright individual who is a quick learner and comfortable working in a fast-paced environment. Prior experience in Human Resources and knowledge of HR practices which includes recruiting, benefits, and employee relations required. The individual will need to be comfortable interacting with various personalities, and with all levels including senior management.

Bachelor's degree in Human Resources Management or related field.
2+ year of HR or equivalent related experience.
Strong interpersonal skills and communication skills.
Organized and has the ability to multitask.
Strong computer skills are a must with willingness to learn new software as needed, including Microsoft Office and HRIS Software.
Must be able to handle sensitive information confidentially and professionally.
SHRM Certified Professional (SHRM-CP), PHR or benefits specific certification is a plus.

About Janover

For over 75 years, Janover LLC (www.jrllc.com) has earned the reputation as trusted advisors to their domestic and international clients. A full-service accounting, tax and advisory firm, Janover's primary focus has been meeting & exceeding their clients' expectations. Founded in 1938, Janover LLC has grown to be a top 100 firm and is ranked as one of the top Mid-Atlantic accounting firms by Accounting Today. Janover LLC has industry and specialty practice teams who deliver specialized services to clients in Real Estate, Construction, Manufacturing, Wholesale & Distribution, Family Office, High Net Worth Families, Retail, Professional Services, Entertainment and Financial Services.

Janover LLC is a member of INAA, an international association of independent accounting & advisory firms whose prime purpose is to serve businesses with cross-border accounting and tax issues.

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